Providers of health care services provided under Medi-Cal or any other health care program administered by the department or its agents or contractors, must keep and maintain records for each service rendered, to whom it was rendered, and the date of service. Such records must be kept for three years after such service is rendered.
This law exempts indices of birth, death and marriage records from disclosure under the Public Records Act. The State Registrar may release comprehensive birth, death, and nonconfidential marriage record indices to a government agency. The State Registrar is required to establish separate non-comprehensive indices for public release. Requesters of the indices must provide proof of identity and sign a form certifying that they will comply with prescribed usage guidelines.
Within 30 days after the death or incapacity of a dentist, the contracting dentist or dentists shall send notification of the death or incapacity by mail to the last known address of each current patient of record with an explanation of how copies of the patient's records may be obtained. This notice may also contain any other relevant information concerning the continuation of the dental practice. The failure to comply with the notification requirement within the 30-day period shall be grounds for terminating the operation of the dental practice under subdivision (b).
A physical evaluation and medical history shall be taken before the administration of oral conscious sedation to a minor, and the dentist who administers it to a minor shall maintain records of the physical evaluation, medical history, and oral conscious sedation procedures used.
A physical evaluation and medical history shall be taken before the administration of oral conscious sedation to an adult, and the dentist who administers it to an adult shall maintain records of the physical evaluation, medical history, and oral conscious sedation procedures used.
A physical evaluation and medical history shall be taken before the administration of conscious sedation, and the dentist shall maintain records of the physical evaluation, medical history, and conscious sedation procedures used.
The Department of Justice shall maintain an index of all reports of child abuse and severe neglect submitted by mandated reporters. The department shall maintain a repository of reports in the Child Abuse Central Index. Information from an inconclusive report filed by mandated reporters shall be deleted from the Child Abuse Central Index after 10 years if no subsequent report is received within that time period.
CalWORKS team members may maintain a computer database of information or records received relating to a client receiving services. Information stored in the database must only be used and disclosed within the program and for the purpose of planning and delivering services, unless consent is obtained from the proper CalWORKS recipient.
Family planning grantee shall maintain records and accounts to ensure proper accounting for all family planning funds received. Records shall be available for examination during business hours. Records should be kept for four years after grant expiration, with the exception of patient medical records which should be kept for at least 7 years.
Persons involved in the provision of services relating to the treatment and rehabilitation of licentiates impaired by alcohol or dangerous drugs, shall retain all records and documents for audit by the department. Records/documents are confidential and are not subject to discovery or subpoena.
