Each agency shall either adopt regulations or publish guidelines specifying procedures to be followed in order fully to implement the rights set forth in the IPA.
Each agency shall permit an individual to request in writing an amendment of a record and, shall within 30 days of the request, make each correction or inform the individual of its refusal to amend the record in accordance with the request.
Each agency shall permit any individual who disagrees with the refusal of the agency to amend a record to request a review of such refusal If, after such review, the reviewing official refuses to amend the record in accordance with the request, the agency shall permit the individual to file with the agency a statement of reasonable length setting forth the reasons for the individual's disagreement.
The agency, with respect to any disclosure containing information about which the individual has filed a statement of disagreement, shall clearly note any portion of the record which is disputed and make available the statement and ... the reasons of the agency for not making the amendment.
In disclosing information contained in a record to an individual, an agency shall not disclose any personal information relating to another individual which may be contained in the record.
Agency records that the Director of General Services stores, processes, or services shall be considered to be maintained by the agency submitting the record. The Director may not disclose the record except to the agency maintaining the record or pursuant to agency rules.
An agency may disclose personal information to a person who has provided the agency with advance, adequate written assurance that the information will be used solely for statistical research or reporting purposes, but only if the information to be disclosed is in a form that will not identify any individual.
An agency may disclose personal information pursuant to a determination by the agency that compelling circumstances exist that affect the health or safety of an individual, if upon the disclosure notification is transmitted to the individual to whom the information pertains at his or her last known address. Disclosure shall not be made if it is in conflict with other state or federal laws.
An agency may disclose personal information to an adopted person that is limited to general background information pertaining to the adopted person's natural parents, provided that the information does not include or reveal the identity of the natural parents.
An agency may disclose personal information to a child or a grandchild of an adopted person and disclosure is limited to medically necessary information pertaining to the adopted person's natural parents. The information, or the process for obtaining the information, shall not include or reveal the identity of the natural parents.
