In disclosing information contained in a record to an individual, an agency need not disclose any information pertaining to that individual which is exempt under Section 1798.40.
An agency may disclose personal information to a committee of the Legislature or to a Member of the Legislature, or his or her staff when authorized in writing by the member, where the member has permission to obtain the information from the individual to whom it pertains or where the member provides reasonable assurance that he or she is acting on behalf of the individual.
Each agency that collects personal information shall provide the following notice: the name of the agency/division requesting the information; the contact information of the agency official responsible for the system of records and who shall, upon request, inform an individual regarding the location of his or her records and the categories of any persons who use the information in those records; the legal authority for the maintenance of the information; whether submission of such information is mandatory or voluntary; the consequences of not providing all or any part of the requested informat
An agency may disclose personal information to the officers, employees, attorneys, agents, or volunteers of the agency that has custody of the information if the disclosure is relevant and necessary in the ordinary course of the performance of their official duties and is related to the purpose for which the information was acquired.
"Personal information" refers to any information maintained by an agency that identifies or describes an individual, including, but not limited to his name, social security number, physical description, home address, home telephone number, education, financial matters, medical history, and employment history. "Record" refers to any file or information about an individual maintained by an agency by reference to an identifying particular such as the individual's name, photograph, finger or voice print, or a number or symbol assigned to the individual.
