For purposes of California's adoption of the Interstate Compact on Educational Opportunity for Military Children, "educational records" means: those official records, files, and data directly related to a student and maintained by the school or local education agency, including records encompassing all the material kept in the student's cumulative folder such as general identifying data and health data.
Simultaneous with the enrollment and conditional placement of the student, the school in the receiving state shall request the student's official education record from the school in the sending state. Upon receipt of this request, the school in the sending state will process and furnish the official education records to the school in the receiving state within ten (10) days or within such time as is reasonably determined under the rules promulgated by the Interstate Commission to the extent practicable in each case.
The Interstate Commission shall collect standardized data concerning the educational transition of the children of military families under this compact as directed through its rules which shall specify the data to be collected, the means of collection and data exchange and reporting requirements. Such methods of data collection, exchange and reporting shall, conform to current technology and coordinate its information functions with the appropriate custodian of records as identified in the bylaws and rules.
Personal information disclosed by students to school counselors is confidential, with the exception of psychotherapist referrals for treatment, reports of child abuse, disclosures to principals or parents to vouchsafe the health and safety of the student or the school community, provided that such disclosures do not imperil the health and safety of the student. In addition, counselors may disclose personal information to law enforcement authorities under court order. Maintaining confidentiality of the personal information is not grounds for civil or criminal actions.
In the event that official education records cannot be released to the parents for the purpose of transfer, the custodian of the records in the sending state shall prepare and furnish to the parent a complete set of unofficial educational records containing uniform information as determined by the Interstate Commission to the extent feasible.
State hospitals for the developmentally disabled and mentally disordered shall notify parents that their child can be considered for off-site educational programs. Records concerning state hospital patients shall be confidential.